Showing posts with label paperwork. Show all posts
Showing posts with label paperwork. Show all posts

Tuesday's Tip - Are you interested in genealogy?

Tuesday's Tip is a daily blogging prompt used by many genealogy bloggers to help them post content on their sites. What advice would you give to another genealogist or family historian, especially someone just starting out?

I'm an amateur genealogist so I can give you some tips to get started.

* Take a notebook with you and/or an audio recorder and visit with your family members. Begin to ask questions and jot down the answers. Take notes on the family stories. Your parents, grandparents, aunts/uncles, great aunts/great uncles, cousins. I have an elder cousin who said, "If I could just ask my grandfather who his parents, grandparents and great grandparents were, I would be able to jump that missing link." All will have different information that can give you the data you want or clues to the data you need. Genealogy is about getting down the statistics such as date of birth, date of death, where buried. But it's also about family stories, interesting tidbits that help you place your family in history. For instance I learned about the story of my great grandmother who died during the Flu Epidemic of 1918-1919. And, currently, I'm reading a book that details this dangerous time. The book The Great Influenza: The Story of the Deadliest Pandemic in History by John M. Barry. It really brings history alive when you realize your family lived through it and how it affected them. One tip, don't wear your family members out by asking more and more questions. Try to do it in small increments or they will dread to see you coming! Be sensitive to delicate information. Some families are ashamed of Great Uncle Whozit and his horse stealin'. But there is no family that doesn't have it's black sheep or closet secrets. We are all human beings and we all sin so it puts us in the same boat. In this day and age, there is really no such thing as historical "dirty laundry" to keep secret. Now, if there is something find out about a cousin who is still alive... don't air it publicly. It is their life. If Jane Doe doesn't know she's illegitimage or adopted don't tell her, that is her life. But if John Smith was caught for murder back in 1856 and hung in front of the courthouse... it's considered an interesting story now, not something shameful to keep hidden. We all have stories like that in our family histories. No family is perfect because we are all human beings! Our society seems more understanding of things that we used to keep quiet. So so-and-so's illegitimate child is no longer considered a "shameful secret" to hide. But some people are still chary of going back and "dragging up stuff better left in the past". If you are sensing that they are reluctant or even hostile on a subject then go in a different direction and leave it alone. You can do your own sleuthing. If you do find out the story, make your private notes but don't publish anything publicly that would offend or hurt a living family member.

* Being organized is a must in genealogy. You will never remember all the ancestors you locate or all the information you gather. So, the first thing I would suggest is to clear out a filing drawer and get some file folders and place hard copies of all the information you collect. Label your folders for family names such as: Brown, Smith, Doe. Now, when you find a marriage record for your great grandparents file a hard copy of this marriage record in the family folder. I have files for all my family lines. I add another folder when I begin working on another line. I will keep hardcopies of my data in those family folders. You can also keep notebooks (by family name) with copies of the family trees or individual family sheets. For instance, a binder for the Smith family line. Put a tree chart at the beginning and then add Family Group Sheets as you complete them. You can do a Google search for genealogy forms such as Family Group Sheets or different types of pedigree charts (sounds like a dog pedigree doesn't it?). Here are examples of some I found:










Different styles of family tree charts.

Simple Line Chart


Elaborate Box Chart


Bow tie Chart


Fan Chart


Circle Chart



* If you keep it on the computer, be sure to print out a hard copy of your family group sheets as you finish with them and put it in the notebook. I kept my data on the computer using Family TreeMaker since it first came out. But one day I lost every bit of my data due to a corrupted file. I didn't realize anything was wrong and I had backed up so my backup file was corrupted also. So I had to start all over again and I learned to make hard copy. I now use Rootsmagic which is a great program and less expensive. Be sure you keep different family files. Don't just have one big file. I did that and when it got corrupted, I lost everything on all my lines. So now I create a separate file for some of the major lines I'm following. For instance, I have a file for all my great grandparents. One Rootsmagic file for Barnes, another for Michael, another for Huneycutt and anothe for Boone. On my mother's side I have a Rootsmagic file for Reese, Lamb, Conner, Miller. A total of 8 different files. Then, once I get on another line and I'm gathering extensive material, I go ahead and create another file for that line. An example. Let's say that I'm working in my Reese file and I begin concentrating on my Great Great Great Grandmother (who was Mary Jane Freeman Rees) line of Freemans. I begin to gather so much info that I close my Reese file. I make a copy to another folder and rename this copied Reese file to "Freeman". Now I move this Freeman file back to the original folder and I now have a Reese and a Freeman file. At first, they are exactly alike but, of course, as I continue to work on the Freeman file it will change and have more Freeman stuff in it. Another tip is to "grandfather" your backups. Make sure you backup but be sure you backup with a date and time on the file to make it different from the next backup. Keep at least 4-5 of your latest backups, in case one gets corrupted like mine did. And keep copies of your files and backups on some external souce such as online backups or separate external hard drives or on your laptop and your desktop.

* Be sure to make extensive notes on the sources for your information. For instance, I don't just put "1850 Census" as the source. I would put something like this:
"1880 U.S. Census of Pickens CH, Pickens County, South Carolina; Roll 1238; Family History Film: 1255238; Page: 12C; Enumeration District: 128, Lines 34-41, 'Saml Brown' (sic) and 'James A. Brown'"
If your information is from a book, keep a note of the book's title, author, publisher, date published and what page you found the information on. If it's a website, note the data URL, the home page URL, the owner, copyright date, and anything else. Just keep in mind 2 things: 1) I want to be able to find this information again if I need to, 2) I want to give credit where credit is due.


*If you know where ancestors are buried, visit these cemeteries and take photographs of the tombstones and church or cemetery, jot down the statistics. Look for others with the same last names that are buried in the same cemeteries. Many families were buried in the same place and you can find siblings, parents, etc. Jot down the info but don't rely on it. The informants for the tombstone may not have known the facts very well. For instance a lot of men went by their initials such as J.T. for Jonathon Todd. When a 90 yr old J.T. dies, is there someone who remembers his real name? Believe me I found an ancestor whose tombstone has the wrong first and middle name because he went by his initials and by the time the family could afford a tombstone no one was alive who remembered what the initials stood for. So take notes but look for backup to support your notes.

*Go to the local library and ask for help in looking up obituary notices in the local newspaper, census records, veteran records, etc. My library has a genealogy room that has an attendant on duty and she has shown me how to look for things; how to use the microfiche machine, the computer and the copy maker. Don't look to the attendant to do your work for you but look for her to guide you and show you where to look. Most libraries have a library edition of Ancestry.com and HeritageQuest.com and you can use them for free. This is great for someone who cannot afford a yearly subscription. I used to take my laptop and spend hours in the quiet, temperature-regulated library and look up data and type it into my laptop. If you are looking for someone in particular, this is great. But there are a few drawbacks. I finally decided I was spending so much time at the library that it really made more sense to pay the annual subscription rate for Ancestry.com. The library's computers were slower than mine so I spent too much time waiting (I'm just too used to instant!) and I can be doing other things. For instance I can go put on supper and then return to my computer and continue looking until supper is ready. I can work while I watch TV at night, etc. Also, I found there were more databases available with my subscription than with the library's subscription (I had assumed it would be the opposite). For instance, our library didn't have the other submitted family trees that I can access at home. DO NOT rely on these family trees as gospel truth. Too many times an error is repeated as others just use the same erroneous data for their family trees. Let's say that I make a typo on Auntie Em's Date of Birth (DOB). It's 1892 instead of 1893. I make a simple human mistake but I publish my family tree on Ancestry.com. Before you know it this mistake gets picked up by others who don't verify their information for themselves. Poor Auntie Em's DOB will be 1893 forever. :( But it does give you clues and you can search and try to verify. With your own subscription, you can add corrections to Ancestry.com's data with supporting details which will help someone else along the line. For instance, the 1880 Census has Great Great Uncle Jack Doe as "Jock Doc" and you just happen to find him. You can submit a correction with supporting data in order to help someone later who might be looking for old Jack Doe.

*Get online and find out where you can get copies of death certificates, birth certificates, marriage records. Do Google searches on family names and find other websites with genealogy that would help you (always verify the data with separate source!!!). Use Ancestry.com. Join them for at least a year and do as many searches as you can before your year is up. I didn't think it would be much of a help, but I was wrong. It was a wonderful resource. The Mormon records at FamilySearch.com is a great resource too.

* Find out where you can locate wills on file, land grants, land deeds. This kind of information may be at the county seat, the courthouse, the city hall, etc. These items can give you the names of wives, children and show where they lived, property they owned, etc..

* If you know of a family home place, go by and take photographs. If the house is gone, pin point it on a map and and get the GPS coordinates. Don't disturb the new owners by trespassing. Go to the front door and ask permission to traipse on their land and don't get upset if they deny you. Just be nice and back off. If there is a family business, try to get a photograph. Same with a family church, or where a family member used to work, their school. I have a photo of the building that was a general store with an apartment in the back where some of my husband's ancestors used to live. It's now a beauty shop but that is OK, it's still the place where they lived, the actual building.

* Join local genealogical societies and check out their compiled information. A lot of people voluntarily collect info. They may publish it as a book sponsored by the genealogical society, publish in the genealogical society's newsletter or they may do it so that their genealogical society can post online (such as complete surveys of cemeteries). Contact historical groups like the Daughters of the American Revolution, the United Daughters of the Confederacy, Colonial Dames, etc. Usually these groups have a registrar who helps you find what you need in order to join their organizations. These proofs of ancestry are kept in their records so that future generations can access them. They have a headquarters with excellent libraries. Also check into the Mormon records (Church of Latter Day Saints, the LDS).

* Always be prepared to share with other genealogists. I have recieved so much help and free data from other genealogists who are willing to share. I try to share freely with everyone who needs my help because so many helped me. I have met distant cousins and made friends due to sharing back and forth. Be careful what you share about people who are still living. You don't want to invade their privacy and share their private info with strangers.

How To Deal With Genealogy "Paper"

I found some websites that do a great job of teaching you how to organize all the paper you accumulate with your genealogy hobby.
Genealogy Recordkeeping
To Organize Or Be a Genealogy Slob
Learn Genealogy - Organizing - Record keeping


If you decide to go into the digital age... Genealogy software is computer software used to record, organize, and publish genealogical data. At a minimum, genealogy software collects the date and place of an individual's birth, marriage, and death, and stores the relationships of individuals to their parents, spouses, and children. Additionally, most genealogy programs handle additional events in an individual's life, free-form notes, and photographs and other multimedia, and source citations. Genealogy software programs can produce a variety of graphical charts and text reports, such as pedigree charts, ahnentafel reports, or Register reports. Most genealogy software will allow for the export of data in the GEDCOM format, which can then be shared with people using different genealogy software. Do a Google search on "genealogy software" and look for a website that has done a recent comparison between the different genealogy software packages available. You can even look for simple but free genealogy software too.

I use my computers and Rootsmagic software but I also have backup hardcopies of important things like copies of wills, death certificates, etc. I have them filed by surnames.

Arrangements Upon Your Death


It's important to have a file folder or notebook in an easy access place that contains your wishes in case of emergency and death along with copies of any important documents. You should also sit down with your parents, adults siblings, etc. and go through this too. You can live until your 90 yrs old or you could die within the next minute. We never know. So it's important to be prepared ahead of time.

The first and most important preparation is whether or not you have accepted Jesus Christ as your Lord and Savior and asked Him to forgive you of your sins. As a Christian, I know that Jesus is the only way to be forgiven and made right with God. It is through Jesus alone that we make it to eternal heaven to live with Him. Otherwise, you will go to eternal hell because yours sins are not forgiven. He has done everything He could to save you and get you to heaven. He gave His only Son to be sacrificed on our behalf and it's as easy as accepting Him and believing in Him. And throughout your life God has tried to reach you, to get your attention, to lead you to Him so you could be saved. If you are reading this message, it's another attempt by God to get you to turn from your own way and accept His way. He loves you. He will forgive you as soon as you ask with a believing heart. He wants you to be in a relationship with Him. It is NOT His Will that you go to hell. But if you remain headstrong and stubborn, you will send yourself to hell.

1 Timothy 2:4-5 (Contemporary English Version) God wants everyone to be saved and to know the whole truth, which is, there is only one God, and Christ Jesus is the only one who can bring us to God. Jesus was truly human, and he gave himself to rescue all of us.

Acts 4:12 (CEV) Only Jesus has the power to save! His name is the only one in all the world that can save anyone.

John 3:15-18 (CEV, parenthesis mine) Then everyone who has faith in the Son of Man (Jesus, Son of God and Son of Man) will have eternal life.
God loved the people of this world so much that he gave his only Son, so that everyone who has faith in him will have eternal life and never really die.
God did not send his Son into the world to condemn its people. He sent him to save them!
No one who has faith in God's Son will be condemned. But everyone who doesn't have faith in him has already been condemned for not having faith in God's only Son.

Titus 3:4-5 God our Savior showed us how good and kind he is.
He saved us because of his mercy, and not because of any good things that we have done. God washed us by the power of the Holy Spirit. He gave us new birth and a fresh beginning.

Ephesians 2:8-9 You were saved by faith in God, who treats us much better than we deserve. This is God's gift to you, and not anything you have done on your own.
It isn't something you have earned, so there is nothing you can brag about.

Mark 16:16 "Anyone who believes me and is baptized will be saved. But anyone who refuses to believe me will be condemned." - Jesus

Romans 1:23-32 They don't worship the glorious and eternal God. Instead, they worship idols that are made to look like humans who cannot live forever, and like birds, animals, and reptiles.
So God let these people go their own way. They did what they wanted to do, and their filthy thoughts made them do shameful things with their bodies.
They gave up the truth about God for a lie, and they worshiped God's creation instead of God, who will be praised forever. Amen.
God let them follow their own evil desires. Women no longer wanted to have sex in a natural way, and they did things with each other that were not natural.
Men behaved in the same way. They stopped wanting to have sex with women and had strong desires for sex with other men. They did shameful things with each other, and what has happened to them is punishment for their foolish deeds.
Since these people refused even to think about God, he let their useless minds rule over them. That's why they do all sorts of indecent things.
They are evil, wicked, and greedy, as well as mean in every possible way. They want what others have, and they murder, argue, cheat, and are hard to get along with. They gossip, say cruel things about others, and hate God. They are proud, conceited, and boastful, always thinking up new ways to do evil. These people don't respect their parents.
They are stupid, unreliable, and don't have any love or pity for others.
They know God has said that anyone who acts this way deserves to die. But they keep on doing evil things, and they even encourage others to do them.
Romans 2:4-6 You surely don't think much of God's wonderful goodness or of his patience and willingness to put up with you. Don't you know that the reason God is good to you is because he wants you to turn to him?
But you are stubborn and refuse to turn to God. So you are making things even worse for yourselves on that day when he will show how angry he is and will judge the world with fairness.
God will reward each of us for what we have done.
Romans 3:10-12 The Scriptures tell us, "No one is acceptable to God!
Not one of them understands or even searches for God.
They have all turned away and are worthless. There isn't one person who does right.
Romans 3:22-25 God treats everyone alike. He accepts people only because they have faith in Jesus Christ.
All of us have sinned and fallen short of God's glory.
But God treats us much better than we deserve, and because of Christ Jesus, he freely accepts us and sets us free from our sins.
God sent Christ to be our sacrifice. Christ offered his life's blood, so that by faith in him we could come to God. And God did this to show that in the past he was right to be patient and forgive sinners. This also shows that God is right when he accepts people who have faith in Jesus.
Romans 4:25 God gave Jesus to die for our sins, and he raised him to life, so that we would be made acceptable to God.
Romans 5:1-2 By faith we have been made acceptable to God. And now, because of our Lord Jesus Christ, we live at peace with God.
Christ has also introduced us to God's undeserved kindness on which we take our stand. So we are happy, as we look forward to sharing in the glory of God.
Romans 5:6-11 Christ died for us at a time when we were helpless and sinful.
No one is really willing to die for an honest person, though someone might be willing to die for a truly good person.
But God showed how much he loved us by having Christ die for us, even though we were sinful.
But there is more! Now that God has accepted us because Christ sacrificed his life's blood, we will also be kept safe from God's anger.
Even when we were God's enemies, he made peace with us, because his Son died for us. Yet something even greater than friendship is ours. Now that we are at peace with God, we will be saved by his Son's life.
And in addition to everything else, we are happy because God sent our Lord Jesus Christ to make peace with us.

John 14:6 "I am the way, the truth, and the life!" Jesus answered. "Without me, no one can go to the Father."

Revelations 20:11-15 And I saw a great white throne, and Him (Jesus) sitting on it, from whose face the earth and the heaven fled away. And a place was not found for them.
And I saw the dead, the small and the great, stand before God. And books were opened, and another book was opened, which is the Book of Life. And the dead were judged out of those things which were written in the books, according to their works.
And the sea gave up the dead in it. And death and hell delivered up the dead in them. And each one of them was judged according to their works.
And death and hell were cast into the Lake of Fire. This is the second death.
And if anyone was not found having been written in the Book of Life, he was cast into the Lake of Fire.


I hope and pray that you have made that most important arrangement... being saved.



Here is a list of other things that you can be prepared for.

* Have a living will! And give copies to your closest family members so that they are aware of your wishes. You can even have a copy put in your medical record with your doctor. Make sure your loved ones know where this living will is stored.



* Have a will! This is not difficult but it is very necessary. If you don't want your estate and your children taken over by a government entity, then you better get on the stick and have a will made out for you and your spouse. Encourage your parents your siblings and your adult children to get a will made. Keep a copy safely and in an easily accessible spot and make sure your loved ones know where it is.



* Keep a document that indicates your wishes of funeral home, your choices of cemetery, funeral, etc.

First, consider three options:
•Direct burial, cremation, traditional or full service
•Funeral Home and Cemetery
•Clothing – What you want to be buried in?
•Jewelry – For traditional services only, consider what prized jewelry or possessions the deceased had, and consider including them. They can be removed before burial and given to the family.

Gravesite and Burial
•For burial, there are many different options:
◦Cemetery plot – If pre-purchased, you should request the funeral director to contact the cemetery.
◦Vault
◦Mausoleum
•Casket - You will need to choose a casket or urn:
◦Wood (what type of wood such as oak, cherry, etc and what color such as light or dark)
◦Metal (what type of metal and what color)
•Open or closed Casket
•Grave marker – A new stone marker or engraving on one that is already present? A bronze plaque or a standing tombstone? Are you a veteran, or a member of a special organization that have symbols or official markers that can be affixed to the tombstone? What text do you want engraved?

Service Details
•If you are a veteran, you may want a military presence. Indicate this in your preparations and the funeral home can tell your loved ones who to contact upon your death.
•Obituary – You can write out your own obituary. Please include core information such as birth date and where, parents, spouse, children, survivors, occupation, religious affiliation, date of death, date and place of funeral, date and place of Recieving of Friends/Wake/Memorial Service, cemetery. You can include anything else you want such as education, organizations you are a member of, hobbies, special people in your life, etc. Also a list of the newspapers you want your obituary to appear in. For instance: the newspaper of the town you currently live in, the newspaper of the town you were born and raised in, the newspaper in the town your parents live in, the newspaper of the town where you worked for 20 years, etc.
•Funeral location – Services are frequently held at the funeral home, churches, graveside, or in the family home.
•Eulogies and readings– Eulogies are short speeches that are delivered by one or many people. Who would you want to give a eulogy? For religious ceremonies, readings from the Bible bring comfort. Do you have favorite scriptures you want read?
•Who do you want to lead the funeral service? Your clergyman, your good friend who is a minister, your cousin who is a minister?
•Flowers – Do you want people to send flowers or make a donation in your honor to your favorite charity? There are usually flowers for the casket and you can make your choices such as your favorite flowers.
•Musician and Singers – Funeral directors and clergy will have a list of qualified organists. Or you can designate someone special to play or sing at your service. You can select hymns or songs for the singer and/or the congregation to sing. Do you want piano, organ, bagpipes, etc.
•Pictures and photo albums – In many services pictures and photo albums of the deceased can be placed on a table for family and friends. Sesignate any specific album or portrait you would want displayed.
•Pall bearers - Select your pall bearers (6 strong, healthy men).
•Remembrance event, wakes, recieving of friends? – Outside of the service, will there be a remembrance event? How do you want this to happen? At your home, your church, the funeral home parlor? Open or closed casket for this?

**Note** After you are dead, the funeral is to honor you but it's also to help your family. Keep in mind what they need to help them through this time of grief. For some, having the casket open is helpful and for others it's torture. For some, recieving the love and prayers and well wishes of friends and family is a comfort. For others, standing for 2 hours and shaking hands is too hard. So, as you make your plans, keep your family in mind and try to do what would be helpful for them.



* Make a list of all your life insurance policies and where the policies are located. Include everything you can think of: employers usually have life insurance on employees; your bank may have a small policy on you that was free; your credit cards may have life or disability policies that you choose and pay for; sometimes your bank requires life and/or disability policies on loans; the little policy your parents got for you when you were a kid and you've kept all these years; etc. Make sure there is a comprehensive list including contact information. Make your loved ones aware of this list and where it's stored.



* Do you have different investments and savings all over the place? Make a list of all your investments along with contact information. Such as 401ks; CDs in the 3 different banks you used; rolled over 401ks in such and such financial institution; that piece of real estate you bought for an investment in Tenbucktoo; your timeshare in Florida; the gold coin collection in that safety deposit box in your hometown; etc. Some people have everything in one bank and some people like to spread it out so that if one bank goes you haven't lost everything. This is especially true when you have more money than the FDIC will cover if a bank goes bankrupt. You are federally insured up to a certain amount. If you have more than that amount, it makes good business sense to divide it into multiple banks. Some people like to have a wide arrange of investments so that all their eggs aren't in one basket. They may collect gold coins, expensive art, mutual funds and Savings bonds. Or they may invest in real estate, CDs and Utility stocks. Whatever you have, make sure you make a comprehensive list with contact information and make sure your loved ones know where you store this list.



* Make sure your loved ones know where your important papers are such as birth certificate, marriage license, social security cards, mortgage papers, property deeds, military discharge papers, etc. If you use a safety deposit box, make sure they know where and know where you keep the keys.


These are the types of things you need to prepare for. Again, encourage your parents, siblings, grandparents, adult children to do the same.


After your loved one dies, what do you need to do?
Find their funeral arrangements and follow their instructions! Simple as that!



After the funeral, this is a list of things to do:
Contact your pastor and your deceased loved one's pastor (if different).

Obtain 10-15 copies of the Death Certificate

Contact attorney, accountant, and executor of estate.

If your loved one was receiving Social Security benefits, notify your local Social Security office of the death, since these benefits will stop. Overpayments will result in a difficult process of repayment. If you are a surviving spouse, ask about your eligibility for increased benefits. Also, check on benefits that any minor children may be entitled to receive.

Contact the Veterans Administration-The Veterans Administration (VA) may offer benefits for funeral or burial costs. Stop any monthly payments that the VA might be paying the deceased.

Contact the health insurance company or employer regarding terminating coverage for the deceased while continuing coverage for others covered through the policy.

Contact the insurance company for all life insurance policies. You will need to provide the policy number and a certified copy of the death certificate and fill out a claim form. If the deceased is listed as the beneficiary on any other policy, arrange to have the name removed.

If the deceased was working, contact the employer for information on pension plans, credit unions and union death benefits. You will need a certified copy of the death certificate for each claim.

Return credit cards of the deceased with a certified copy of the death certificate, or notify the credit card company if you, as the survivor, want to retain use of the card.

Arrange to change any joint bank accounts into your name. If the deceased's estate is in trust, check with the Trust Department or Customer Service at the bank.

Arrange to change stocks and bonds into your name. Your bank or stockbroker will have the forms.

Make sure that important bills, such as mortgage payments, continue to be paid.

Stop subscriptions of newspapers, magazines, etc.

Stop utilities if applicable.

Forward mail at the post office (if applicable).

Here is a list of documents you will need to accomplish the above taskes:
Documents you may need to complete the tasks:
Death Certificates (10 - 15 certified copies)
Social Security Card
Marriage Certificate
Birth Certificate
Birth Certificate for each child, if applicable
Insurance Policies
Deed and Titles to Property
Stock Certificates
Bank Books
Honorable Discharge Papers for a Veteran and/or V.A. Claim Number
Recent Income Tax Forms and W-2 Forms
Automobile Title and Registration Papers
Loan and Installment Payment Books and/or Contracts


I have a small safe in the house for my important documents. I also have a binder with our final arrangements, my parents wishes on their final arrangements, lists and copies of important documents like life ins, birth certificate, etc. I routinely check them to make sure there are no changes (about once or twice a year). I also try to remind my loved ones every once in awhile where all this is.

A Simple Way To Keep Up With Your Bills

This is a good simple way to keep up with your statements, bills, check stubs (or check carbons).
http://www.beato.com/2009/10/super-simple-filing-system/
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